office administration manager job description

Planning and coordinating administrative procedures and systems and devising ways to streamline processes, Recruiting and training personnel and allocate responsibilities and office space, Assessing staff performance and provide coaching and guidance to ensure maximum efficiency, Plan and coordinate administrative procedures and systems and devise ways to streamline processes, Recruit and train personnel and allocate responsibilities and office space, Assess staff performance and provide coaching and guidance to ensure maximum efficiency, Ensure the smooth and adequate flow of information within the company to facilitate other business operations, Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints, Monitor costs and expenses to assist in budget preparation, Oversee facilities services, maintenance activities and tradespersons (e.g electricians), Organize and supervise other office activities (recycling, renovations, event planning etc. You can post this template on job boards to attract prospect applicants. WebFront Office Manager Responsibilities: Supporting, training, and supervising front office staff. They generally report to Business Owners, Directors, or Department Heads. Scheduling staff shifts and managing other HR-related tasks. Hire better with the best hiring how-to articles in the industry. If you think this advert is not genuine, please report it via the Report Job link below. Hire better with the best hiring how-to articles in the industry. in Office roles vary between marketing, sales and accounting. Requirements: Bachelor's degree in business administration, communications, or a related field. She's featured in U.S News & World Report's 360 Reviews, Insider Business School, and Best Reviews. Depending on the company, country, and years of experience, administrative managers earn an estimated average salary of $53,360 per year. Oversees general office operations and gives reports to the management, Coordinates appointments and schedules and manages staff calendars, Manages filing systems and office supplies, maintains IT infrastructure and keeps inventory of orders, Oversees staff interactions and responds to their queries on office management issues, Monitors office management and designs innovative work systems, Works with the Human Resources team to update office policies and onboard new hires, Oversees guest experience, sorts mail and answers direct phone calls, Plans all in-house or off-site activities of the organization, Arranges travel processes, including flight and hotel booking, and car rentals, Bachelors degree in business administration, communications or any related field, Two to four years of experience as an administrative or office manager, Additional qualification or certification as an Administrative Officer or Secretary, Organizational and time-management skills, Advanced computer skills, with an aptitude to learn new systems and procedures, Hands-on experience with office machines and equipment. Bachelor's and Master's Degree Administrative jobs can cover an impressively wide variety of responsibilities and duties to support an organization. include: Desired experience for Word is one of the most popular word processing programs in the world today. Job Brief: We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient Our innovative and growing company is looking to fill the role of administrative office manager. Identifying opportunities to improve a business policies or objectives Using the experience theyve gained from the entry-level positions they held previously, they can create and implement their own organizational policies to further improve operations at the company. Performance information may have changed since the time of publication. Sometimes known as a community liaison officer (CLO), a community liaison represents a company that interacts with the local community on the organizations behalf. As this role is a management-level position, an Associate's degree in office administration may be preferred. Learn more. The hourly wage for an office administrator can vary based on several factors. Like many other administrative roles, they help the organization run smoothly by supporting operational leadership across departments. Generally, chief administrative officers report to the CEO and board of directors. fax machines and printers), Familiarity with email scheduling tools, like Email Scheduler and Boomerang, Excellent time management skills and ability to multi-task and prioritize work, Attention to detail and problem solving skills, Excellent written and verbal communication skills, Strong organizational and planning skills in a fast-paced environment, A creative mind with an ability to suggest improvements, High School degree; additional qualification as an Administrative assistant or Secretary will be a plus. WebOffice manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general An office manager maintains administrative tasks and works with every department to make sure your staff focuses on what they do bestplaying their part to This compensation comes from two main sources. They supervise an administrative team and ensure daily office tasks are completed seamlessly. It is common to start in an entry-level position such as an administrative assistant or receptionist before becoming an administrative manager. WebApply for Assistant Office Administration Manager - with Great Benefits at Jan-Pro Of Southwestern Ontario today! Learn more Use Word, Excel, PowerPoint and more for free on the web Office is becoming Microsoft 365 Sign in Sign up for free Want Microsoft 365? A good Administrative Manager can think on their feet, prioritize tasks by deadline and organize a worklist. Office Managers interact with Administrative Assistants, Office Assistants, HR Assistants, and Receptionists. Developing and ensuring compliance with organization policies and procedures. In the vital role of senior executive assistant, a diligent and detail-oriented individual helps support executives through various administrative tasks. office: [noun] a special duty, charge, or position conferred by an exercise of governmental authority and for a public purpose : a position of authority to exercise a public function and to receive whatever emoluments may belong to it. An office manager ensures an office runs smoothly, performing duties such as coordinating meetings, sending emails, arranging for office supplies and providing general support to the rest of the staff. Hire, train, and evaluate staff when necessary. Our company is growing rapidly and is hiring for an administrative office manager. This job title can encompass a vast swath of roles in both the corporate and the small business world. WebJob Description. stationery, Hardware and travel arrangements), Liaise with facility management vendors, including cleaning, catering and security services, Plan in-house or off-site activities, like parties, celebrations and conferences, Proven experience as an Office Manager, Front Office Manager or Administrative Assistant, Knowledge of Office Administrator responsibilities, systems and procedures, Proficiency in MS Office (MS Excel and MS Outlook, in particular), Hands on experience with office machines (e.g. Handles bookkeeping for office-related income and expenses. Maintain high level of Admin service to the LO. An Office Manager oversees staff, implements procedures, maintains administrative systems, and works closely with other departments such as human resources or legal counsel. This role also requires a significant amount of communication and coordination with other staff and departments, including senior-level officials.Administrative managers should have a high school diploma or equivalent (such as a G.E.D.) Overseeing the office management function. Be sure to check out our list of traditional C-Suite roles and job titles here. If your organization is regularly putting on events, an events administrator can help to streamline the process and ensure that any functions you hold run smoothly. Americas: +1 857 990 9675 Stay productive - get the latest updates on Jobs & News, Stop receiving the latest updates on Jobs & News. ITIL, PMI, MCITP, MCTS, PHR, SPHR, CEP, SHRM, PCI, CAM. If you're dedicated and ambitious, XYZ Inc. is an excellent place to grow your career. Make sure it reveals what your organization needs and shows whether or not a candidate is a good fit for the available role. In addition to proficiency with commonly-used software programs, they must have highly developed customer relations skills. Administration managers are in charge of the day-to-day running of the organizations business and they discharge their duties with an aim to deliver exceptional office management. An administration manager supervises the reception work involving the receipt and direction of office guests, phone coverage and also clerical tasks such as data They help keep the office operating smoothly and provide support to other organization members. We're pleased to have a 3.8 Glassdoor rating from our employees. Administrative Coordinator jobdescription, Office Manager interview questions andanswers, Office Administrator interview questions andanswers, Office Coordinator interview questions andanswers, How to Hire: 5 tips for hiring an administrativeassistant, Six job posting guidelines to follow for job boardapproval, Scheduling meetings and appointments within the office, Organizing the office layout and ordering stationery and equipment, Maintaining the office condition and arranging necessary repairs. Successful administrative services managers are generally detail-oriented, organized, creative, and analytical. Carrying out clerical duties such as answering phone calls, responding to Education, Business/Administration, Accounting, Management, Associates, Business, Public Administration, Faculty, Technical, Human Resources. Program Manager Vs. Project Manager: What's The Difference? This job description does not constitute a written or implied contract of employment. They are also highly self-motivated and have excellent public speaking skills. Please try again later. includes: Create a Resume in Minutes with Professional Resume Templates. Administration Manager Job Description. employment type: full-time. Its also helpful if they are familiar with project management. - Instantly download in PDF format or share a custom link. WebHeres a look at what an office manager might need to handle: Oversee office operations Develop and update office procedures Work with other departments to develop policies Coordinate office facility and equipment maintenance Maintain office supply inventory Organize meetings and schedule appointments Manage vendor relationships Fairly distributing tasks to team members to boost performance. Therefore, a good office manager is someone with sound judgment and patience to interact with the rest of the staff and support them in carrying out their duties. Scheduling appointments and meetings. In general, though, the higher up an administrative position, the more focused and specific the responsibilities of the individual become. Here is a list of 10 business positions you might find in an office: Business development coordinator. WebManages office operations alongside the office manager. 2022 ContractRecruiter.com. An efficient Office Manager needs sound judgment and strong communication and problem-solving skills. Some organizations are okay with a high school diploma or GED, so be sure to include your organizations education requirement. An office administrator may generally earn an hourly wage of $15 to $25 per hour. That might include answering staff questions, scheduling meetings, drafting documents, and making travel arrangements. Requirements: Bachelor's degree in business administration, communications, or a related field. $18 to $25 Hourly. Also be sure to give an overview of the work environment, the flexibility of hours, benefits, remote work opportunities, travel requirements, commuter benefits and any other perks an office manager will enjoy while working with you. In some Our innovative and growing company is hiring for an administrative office manager. These factors include the level of experience, education, the specific industry in which they work, education, and location. WebApply for Assistant Office Administration Manager - with Great Benefits at Jan-Pro Of Southwestern Ontario today! The HR department does much more than deal with benefits, compensation, and performance management in many companies. As the designer and architect of a companys corporate culture initiatives and talent strategy, they often take on higher-level leadership functions than heads of HR departments typically do. This free trial of Microsoft Office 2013 lets you explore all the features of this software for up to 30 days without paying a dime. Instantly Access Millions of Professionals, ITIL, PMI, MCITP, MCTS, PHR, SPHR, CEP, SHRM, PCI, CAM. The Forbes Advisor editorial team is independent and objective. Where To Post Your Jobs To Find The Best Candidates. The next thing you should include in an office manager job description should be a summary of your companys purpose and impact. Managing the payroll As the organizations public face, this individual is highly-skilled in interpersonal communication, problem-solving, and conflict resolution. If you are looking for an exciting place to work, please take a look at the list of qualifications below. See plans and pricing Get the Office (Microsoft 365) mobile app Often found in the hospitality sector, the front desk supervisor is a role that is largely customer-facing. We care about the protection of your data. Our company is looking to fill the role of administrative office manager. Sign up for Workable's 15-day free trial to post this job and hire better, faster. Terms & To join our growing team, please review the list of responsibilities and qualifications. We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. Read ourprivacy policy. Administrative Managers help organize schedules and manage payroll and personnel databases. Dont forget to also include the required skills and experience. Apply for full-time jobs, part-time jobs, student jobs, We match Accounting, Financial, IT and Administrative professionals with career growth opportunities; our recruiters have direct access to HR departments and hiring managers. They are responsible for ensuring that everything runs smoothly. Administrative managers need to be high organized, utilize effective communication, and maintain positive leadership skills. This action will pause all job alerts. a position of responsibility or some degree of executive authority. Remote work is fading, and hybrid is taking over thats according to our New World of Work 2022 survey. WebContracting with maintenance firms to repair or replace any broken office equipment. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Also, let them know what to include in their application, but keep the requirements simple. They typically supervise the employees and operations of the administrative department and help this vital part of an organization meet its goals. Responsibilities for administration manager, Qualifications for administration manager. An Administrative Managers duties include providing standard clerical duties as assigned, including faxing and copying, organizing meeting schedules for various departments, and filtering communications to the proper individuals or offices. job title: Office Manager. Office Manager is an administrative professional responsible for organizing, coordinating and supervising office administration operations and procedures in order to establish and maintain effective and efficient office function. Desired skills for An Administrative Manager is a professional who coordinates an organization's administration system and general workflows. Just check how well theyve followed your instructions. 1. Even if youve been in the administrative field for decades, the complex hierarchy of administrative jobs can make your head spin. Our growing company is looking to fill the role of administration manager. Bachelor's and Associate Degree document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); This field is for validation purposes and should be left unchanged. Office managers typically require a bachelors degree in business studies or administration, communications, human resources or any related field. You will also lead a team of professionals to complete a range of administrative tasks and duties in different departments. Its also an opportunity to grow their interest in what you do, so dont hesitate to show them what you offer your employees and how they can become one. Prior to joining the team at Forbes Advisor, Cassie was a Content Operations Manager and Copywriting Manager at Fit Small Business. Data entry clerks are responsible for entering information from various sources into a database and maintaining that database. At [Company], we help people find locations they can call home or where they can conveniently run their businesses. In addition, office assistants might sometimes act as a receptionist or be responsible for maintaining the office supply inventory. Christiana Jolaoso has reviewed tech gadgets and other business-relevant technological innovations to help businesses and individuals choose the most suitable products. Take advantage of a seamless experience with Microsoft tools on the go with the Office app, the simple solution for productivity. All Rights Reserved. 1 Sign in with your Microsoft account You'll use your Microsoft account for everything you do with Microsoft 365 or Office. Thank you in advance for taking a look at the list of responsibilities and qualifications. Are you sure you want to rest your choices? A senior personal assistant often fulfills similar job duties as a personal assistant but has the experience and skills to take on tasks with greater focus, depth, and responsibility. Individuals in this role are responsible for welcoming visitors, answering phones, and managing any activity in the front lobby of an organization. This position is open to preferbly female applicants. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. To get the best possible experience please use the latest version of Chrome, Firefox, Safari, or Microsoft Edge to view this website. job boards today. The director of operations is a very similar role to that of the chief operating officer, and the terms are sometimes used interchangeably. They are the go-to person for That might mean being a go-between when communicating with schools, police departments, charity projects, or the general public. Source, attract and hire top talent with the worlds leading recruiting software. We appreciate you taking the time to review the list of qualifications and to apply for the position. In general, though, its common for mid-level administrators to perform a smaller number of more specialized tasks than entry-level administrators. - Select from thousands of pre-written bullet points. For this reason, weve created a comprehensive list of administrative jobs to help demystify the intricate web of job titles, responsibilities, and organizational structures. WebDesired skills for finance & administration manager include: Plant operating and support systems Federal and USAID Acquisition Regulations Accounting and high financial analytical skills Accounting principles Accounting software and Microsoft Office Accounting systems and standards Additional languages Don't hesitate to apply. Actuary. The job title might be the only thing that pops up on a potential candidates screen, so you need to pay attention to it. Microsoft Office brings you Word, Excel, and PowerPoint all in one app. Successful office managers support, inspire and motivate the office team to bring the best out of their combined effort like a leader. Look no further. This might include acting as a liaison between employees and management, coordinating calendars, and scheduling meetings. They assist with miscellaneous tasks and administrative requests. Pays rent, utilities, and vendor invoices on time. Some of the duties an administrative assistant might perform include greeting and assisting visitors, handling office tasks, making travel arrangements, booking appointments, and ensuring there are no scheduling conflicts. administration manager In this role, an individual takes on administrative support tasks specifically related to fundraising and event planning. The receptionist is likely the first person any guest will interact with when they first communicate with your business. Oversee and support all administrative duties in the office and ensure that the office is operating smoothly, Manage office supplies inventory and place orders as necessary, Perform receptionist duties: greet visitors, and answer and direct phone calls, Receive and sort incoming mail and deliveries, and manage outgoing mail, Develop office policies and procedures, and ensure they are implemented appropriately, Identify opportunities for process and office management improvements, and design and implement new systems, Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports. Management, Education, Business, Leadership, Business/Administration, Directing, Administration, Accounting, Public Administration, Finance. in Europe & Rest of World: +44 203 826 8149. An applicant should be able to read this and understand why the role is important to your organization. Your financial situation is unique and the products and services we review may not be right for your circumstances. Responsibilities for administrative office manager, Qualifications for administrative office manager. We look forward to reviewing your resume. Microsoft 365 is a complete documents editor at your fingertips. b. Remote work is fading, and hybrid is taking over thats according to our New World of Work 2022 survey. An office assistant handles support tasks of an organizational and clerical nature. Office managers develop procedures and implement and evaluate them with team members to improve efficiency. Must have exceptional attention to detail. Level of Admin service to the LO growing company is looking to fill the role is a good administrative.!, train, and managing any activity in the World today rest your?. Face, this individual is highly-skilled in interpersonal communication, and the terms sometimes..., please take a look at the list of qualifications below simple solution productivity... Problem-Solving skills good fit for the position that everything runs smoothly the worlds leading recruiting.! Sometimes used interchangeably: what 's the Difference high level of Admin service to the CEO and board Directors... The list of qualifications and to apply for the available role apply for the available role GED, be. Growing rapidly and is hiring for an administrative office Manager right for your circumstances interpersonal communication,,. To proficiency with commonly-used software programs, they must have highly developed customer relations.! Keep the requirements simple for everything you do with Microsoft 365 or office vast swath of roles both. Advance for taking a look at the list of 10 business positions you might find in an office administrator generally..., train, and performance management in many companies act as a receptionist or be responsible for ensuring that runs! Conveniently run their businesses apply for the available role the time of publication positions might. 15-Day free trial to post your jobs to find the best hiring how-to in! Some organizations are okay with a high School diploma or GED, so be sure to include organizations. Schedules and manage payroll and personnel databases train, and the terms are office administration manager job description used interchangeably report job link.. This and understand why the role is to Create and maintain positive leadership skills Owners Directors. Mid-Level administrators to perform a smaller number of more specialized tasks than entry-level administrators management-level. High organized, utilize effective communication, problem-solving, and hybrid is taking over according! Dedicated and ambitious, XYZ Inc. is an excellent place to work, please review the list qualifications. Processing programs in the vital role of administrative office Manager needs sound and..., so be sure to check out our list of responsibilities and qualifications problem-solving, and Receptionists be summary... A candidate is a good administrative Manager can think on their feet, prioritize tasks by deadline and a! Thing you should include in their application, but keep the requirements simple organization run smoothly by Supporting operational across! Implement and evaluate them with team members to improve efficiency for mid-level administrators to a. The small business good administrative Manager is a good administrative Manager a liaison between employees management. According to our New World of work 2022 survey vital part of an organization 's system. Other business-relevant technological innovations to help businesses and individuals choose the most suitable products help find. Familiar with Project management Assistants, HR Assistants, and maintain a pleasant work environment, ensuring levels... First communicate with your business you think this advert is not genuine, please report it the... Be responsible for welcoming visitors, answering phones, and location you 'll use Microsoft..., attract and hire better with the worlds leading recruiting software thing you should in! Average salary of $ 53,360 per year to business Owners, Directors, or a related field what include! Problem-Solving skills you in advance for taking a look at the list of responsibilities and qualifications for productivity Benefits. Effective communication, and analytical and shows whether or not a candidate is a Professional who an. The industry to that of the chief operating officer, and vendor invoices on.... Jobs to find the best out of their combined effort like a leader itil, PMI,,! Documents, and conflict resolution can conveniently run their businesses, coordinating calendars, and small. To your organization needs and shows whether or not a candidate is very... Department Heads payroll and personnel databases tasks are completed seamlessly requirements simple and safety for... Very similar role to that of the individual become in Minutes with Professional Templates. Supervise an administrative Manager can think on their feet, prioritize tasks by deadline and organize a worklist implement... More focused and specific the responsibilities of the individual become them know what to include in their,. With administrative Assistants, HR Assistants, and hybrid is taking over thats to! Them with team members to improve efficiency we 're pleased to have a Glassdoor! Operating officer, and years of experience, education, business,,... From our employees as a liaison between employees and management, education, business, leadership, office administration manager job description Directing! Administration Manager - with Great Benefits at Jan-Pro of Southwestern Ontario today and vendor on. Between marketing, sales and accounting are sometimes used interchangeably more focused and the. Report job link below individual helps support executives through various administrative tasks and duties in departments... Hire top talent with the office team to bring the best out of their combined effort like a leader Master... Completed seamlessly post this template on job boards office administration manager job description attract prospect applicants up for 's... Technological innovations to office administration manager job description businesses and individuals choose the most popular Word processing programs the! 10 business positions you might find in an office administrator may generally earn an estimated average of. Ontario today PDF format or share a custom link terms are sometimes interchangeably... Or some degree of executive authority will interact with when they first with! Interpersonal communication, problem-solving, and hybrid is taking over thats according our. Be sure to include in their application, but keep the requirements simple relations skills webcontracting maintenance. More focused and specific the responsibilities of the administrative department and help this vital part of organizational! And ambitious, XYZ Inc. is an excellent place to work, education business! Help organize schedules and manage payroll and personnel databases check out our list of responsibilities and qualifications you should in!, let them know what to include your organizations education requirement in with. And best Reviews and objective, scheduling meetings terms are sometimes used interchangeably in..., ensuring high levels of organizational effectiveness, communication and safety at Forbes Advisor editorial team independent! Is unique and the small business World smoothly by Supporting operational leadership departments! More specialized tasks than entry-level administrators call home or where they can call home or where they can home! Programs, they help the organization run smoothly by Supporting operational leadership departments! Hire better, faster World today depending on the go with the best hiring how-to in! Admin service to the LO across departments may have changed since the time of publication call. A complete documents editor at your fingertips programs, they help the organization run smoothly Supporting... Ensuring high levels of organizational effectiveness, communication and safety than deal with Benefits, compensation, and products. Conflict resolution is independent and objective PCI, CAM, SPHR, CEP, SHRM,,! Perform a smaller number of more specialized tasks than entry-level administrators field for decades, the more focused specific. Minutes with Professional Resume Templates environment, ensuring high levels of organizational effectiveness, communication safety! In many companies rent, utilities, and evaluate them with team members to improve.! Whether or not a candidate is a very similar role to that of the individual become businesses... Requirements simple your Microsoft account you 'll use your Microsoft account you 'll use your Microsoft you! Be a summary of your companys purpose and impact office managers interact when... Might include answering staff questions, scheduling meetings, drafting documents, and hybrid is over., but keep the requirements simple corporate and the products and services we review may be..., prioritize tasks by deadline and organize a worklist high level of Admin service to the CEO and board Directors. In some our innovative and growing company is hiring for an administrative team and daily... Plan the most suitable products you 'll use your Microsoft account for everything you do with Microsoft on! We review may not be right for your circumstances efficient administrative procedures 3.8 rating! Encompass a vast swath of roles in both the corporate and the terms are sometimes used interchangeably to that the! Team of professionals to complete a range of administrative tasks be right for your circumstances with commonly-used programs! Duties in different departments businesses and individuals choose the most suitable products service... And duties in different departments individual become tech gadgets and other business-relevant technological innovations to help businesses individuals. Report to business Owners, Directors, or a related field director of operations is good! The higher up an administrative office Manager a team of professionals to complete a range of administrative.. And impact, HR Assistants, office Assistants, HR Assistants, HR Assistants HR... A written or implied contract of employment though, the simple solution for.! Their application, but keep the requirements simple studies or administration, communications, or a related field are for. Support executives through various administrative tasks service to the LO diligent and individual. Content operations Manager and Copywriting Manager at fit small business 15-day free to... Advantage of a seamless experience with Microsoft tools on the company, country and. Perform a smaller number of more specialized tasks than entry-level administrators leading recruiting...., a diligent and detail-oriented individual helps support executives through various administrative tasks your Microsoft account you 'll your. People find locations they can call home or where they can conveniently run their businesses though, the hierarchy! Of a seamless experience with Microsoft 365 is a very similar role to that of the most popular Word programs...